Procurement Manager

SUMMARY:
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POSITION INFO:
Duties & Responsibilities Strategic Sourcing: Identify, evaluate, and onboard potential suppliers to ensure best value for the organisation in terms of cost, quality, compliance, lead time, and service delivery. Develop and implement procurement strategies to optimise cost savings, supply continuity, and operational efficiency. Source local and international suppliers for raw materials, packaging, components, instruments, implants, medical devices, consumables, and services. Negotiate and establish favourable pricing, commercial terms, delivery schedules, and service agreements with suppliers. Monitor supply risks and ensure continuity of critical materials and services. Support the addition of approved suppliers in line with company procedures and quality management system requirements. Communicate with Quality and Regulatory regarding new suppliers, supplier changes, or supplier documentation requirements. Manage procurement planning in support of operational demand, new launches, and sales requirements.   Inventory Management: Monitor inventory levels and adjust procurement strategies as needed. Forecast raw materials, packaging, and stock items. Minimize excess inventory and ensure on-time delivery of goods and services. Establish reliable lead-times for deliverables based on operational requirements. Identify operational priorities by evaluating lead-times and critical path items. Provide regular updates on deliverable progress and deadlines. Monitor raw material usage and execute ordering of raw material as required. Process stock orders placed by accurately accounting for Bill of Materials needed. Monitor raw material, packaging, component, and finished goods stock levels and proactively inform relevant departments when stock is low or at risk. Manage forecasting and communication between departments regarding delayed purchased items or items low on stock that may affect final goods inventory and sales.   Communicate to Production which items and quantities must go into production in order to fulfil demand, support new launches, and meet open sales orders. Assist in inventory counts and stock take activities as required. Ensure correct movement of raw materials on the ERP system and that stock transfers, adjustments, and usage-related transactions are accurately recorded. Manage expired raw materials in accordance with internal procedures, including segregation, review, communication, and ERP adjustments. Ensure appropriate stock-related transactions and corrections are accurately processed on the ERP system. Support or execute creation of certain item codes on the ERP system where required for procurement and operational support.   Vendor Management: Negotiate and establish favourable terms and contracts with suppliers (local and international). Monitor and evaluate vendor performance to ensure quality, reliability, responsiveness, and cost effectiveness. Resolve supplier-related issues, disputes, delays, documentation gaps, and quality concerns. Ensure supplier performance is reviewed against operational and quality requirements. Maintain effective working relationships with suppliers and service providers. Coordinate supplier communication relating to lead times, delivery issues, quality concerns, and documentation requirements. Ensure supplier records and supporting approval documentation are maintained and updated appropriately.   Cost Control: Implement cost-saving measures and sourcing strategies without compromising quality, compliance, or operational continuity. Ensure compliance with budgetary constraints while maintaining required quality standards. Execute payment requests for local and international suppliers. Ensure payment request process is followed, including quotes, purchase orders, invoices, shipping documentation, and supporting approvals. Monitor pricing trends, supplier cost increases, and budget impact on procurement decisions. Balance cost control with delivery urgency, supply risk, quality requirements, and operational priorities.   Compliance and Regulations: Stay informed about relevant laws, regulations, and internal requirements affecting procurement and ensure compliance. Develop, maintain, and enforce procurement policies and procedures. Ensure procurement and receiving activities align with company quality management system requirements. Maintain accurate records and documentation for auditing purposes. Ensure procurement documents are complete, current, traceable, and properly filed, including purchase orders, quotes, invoices, payment requests, COAs, material certificates, and related supplier documents. Ensure purchased items are received according to predefined specifications, COAs, and CRA specifications where applicable. Ensure incoming goods are checked against purchase orders, specifications, quantities, lot numbers, batch numbers, expiry dates, and required supporting documentation. Ensure the correct lot and batch numbers received per COA are recorded accurately on the ERP system during receiving. Ensure correct expiration dates of raw materials, packaging, and medical devices are recorded on the ERP system during receiving. Procurement Manager - Revised Job Description Ensure discrepancies, damaged goods, non-conforming products, incorrect deliveries, documentation mismatches, and traceability issues are identified, escalated, and resolved appropriately. Support internal and external audits by ensuring procurement, supplier, receiving, and inventory-related documentation is controlled and audit-ready.   Team Leadership: Supervise and lead a team of procurement professionals, procurement officers, and receiving officers. Provide guidance, support, training, and performance management to team members. Foster a collaborative, disciplined, and efficient work environment. Ensure clear delegation of responsibilities across procurement and receiving functions. Drive accountability for purchasing accuracy, receiving controls, ERP transactions, stock movement accuracy, and document management. Develop team capability in procurement processes, receiving requirements, supplier coordination, forecasting support, and system usage.   Additional Roles: Manage the receiving function to ensure all purchased goods are received, inspected, recorded, and communicated correctly. Oversee the department responsible for receiving purchased items in accordance with company requirements. Ensure correct lot, batch, and expiry data are captured during receiving and accurately reflected on the ERP system. Ensure correct movement and traceability of raw materials on the ERP system. Assist with inventory counts and support inventory accuracy across raw materials, packaging, components, and finished goods. Liaise with Production, R&D, Quality, Regulatory, Finance, Sales, Planning, Stores, and other internal departments regarding procurement priorities, shortages, deliveries, supplier issues, and material readiness. Ensure departments are informed of supply risks, delayed deliveries, low stock, or material issues that may impact operations, final goods inventory, and sales. Manage communication between departments regarding delayed purchased items or low-stock items that may affect production output or customer demand. Communicate to Production which items and quantities are required to go into production in order to fulfil demand, support new product launches, and meet open sales orders. Support operational continuity by aligning procurement activity with production planning, sales demand, and development requirements. Ensure procurement records and supporting documents are maintained in a complete and controlled manner. Ensure ERP procurement, receiving, and inventory data is accurate, current, and aligned with physical transactions. Contribute to ongoing improvement of procurement, receiving, supplier control, forecasting, and material management processes. Desired Experience & Qualification Required minimum education: • Bachelor’s degree in supply chain management, Procurement, Operations, or Engineering. Required minimum competencies: Negotiation and contract management skills. Strong supplier management and vendor performance evaluation capability. Strong analytical and data-driven approach. Problem-solving and decision-making abilities. Effective communication and interpersonal skills. Leadership and people management capability. Attention to detail and high level of accuracy. Strong administrative and document control skills. Knowledge of ERP systems and procurement-related transactions. Understanding of manufacturing processes, bill of materials, inventory movement, lot traceability, batch control, and stock forecasting. Understanding of supplier quality requirements within a quality management system. Ability to work cross-functionally with Production, R&D, Quality, Regulatory, Finance, Sales, Planning, and Stores. Ability to identify procurement, stock, and supply risks proactively.   Required minimum experience: Minimum 3-5 years relevant experience in procurement, supply chain, or operational purchasing within a manufacturing environment. Experience managing procurement teams and\/or receiving teams. Experience working with ERP systems. Experience with supplier approval, procurement documentation, and inventory or material control processes. Experience in a regulated manufacturing environment will be advantageous. Package & Remuneration Market Related