Procurement Officer

 

Recruiter:

Praesignis (Pty) Ltd

Job Ref:

JHB000438/IS

Date posted:

Monday, April 11, 2022

Location:

Capetown, South Africa

Salary:

Neg


JOB SUMMARY:
Our client in Cape Town is recruiting for a Procurement Officer who will procure various goods and services with the relevant policies and procedures.

JOB DESCRIPTION:

Responsibilities/Tasks:
  • Review request for quotation forms.
  • Create / assist with RFQs/RFTs.
  • Obtaining appropriate motivation for purchases.
  • Complete purchase requisition form and obtain required approval to procure as per Delegation of authority.
  • Create purchase orders.
  • Place orders with vendors and notify unsuccessful ones.
  • Purchase and order in accordance with specifications.
  • Maintain and update purchase records / registers to ensure that they are complete and up to date.
  • Ensure compliance in terms of the PFMA, the Preferential Procurement Policy Framework Act (PPPFA) and National Treasury Regulations.
  • Ensure orders are placed only with Suppliers listed on National Treasury’s Central Supplier Database.
  • Source, select and negotiate for the best purchase package in terms of quality, price, payment terms, deliveries and services with suppliers.
  • Delivery of procurement initiatives to affect cost savings to the business.
  • Establish & maintain contract records; ensuring compliance with company guidelines (policy & procedures are adhered to).
  • Administer tender process from compilation of specifications through to award of bids
  • Execute tender agreements and follow up as required.
  • Checking incoming vendor invoices to ensure correct supply, cost and terms are being delivered to respective businesses / match to PO’s.
  • Follow up on long outstanding orders.
  • Provide advice to management on procurement related matters.
  • Prepare procurement packs for payment.
  • Follow up with Financial Accountant to ensure suppliers have been paid.
  • Make sure procurement request tickets are closed within the prescribed time frame.
  • Make sure goods/services are procured from the correct budget code and within the approved budget amount



Requirements
  • Matric
  • Certificate or equivalent in Public Procurement/Supply Chain.
  • Must be familiar with the PPPFA 5 of 2000, Preferential Procurement Regulation of 2017, PFMA, National Treasury Regulation, Supply Chain Management guidelines, BBBEE Act.
  • At least 2 years experience in a similar role.
  • Knowledge and skills on MS Office.
  • Procurement within the IT industry will be an advantage.

 

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