Property Finance Administrator

SUMMARY:
PROPERTY FINANCE COORDINATOR
 
Somerset West:  My client, a well-established and respected property management company, is seeking to appoint a detail-oriented and organised Property Finance Administrator to join their professional team.

This opportunity is ideal for a finance professional who enjoys combining sound financial administration with meaningful client interaction within a dynamic property management environment. The successful candidate will play a key role in supporting the financial management of a portfolio of sectional title and homeowners' association schemes while building strong relationships with trustees, owners and service providers.

POSITION INFO:
Key Responsibilities Financial Administration Preparing and assisting with annual budgets and levy schedules Preparing and distributing monthly financial reports Issuing levy statements and maintaining accurate owner accounts Monitoring debtors and assisting with arrears collections Reconciling owner accounts, supplier invoices and payment requisitions Processing financial transactions accurately and timeously Assisting with month-end procedures and audit preparation Investigating and resolving financial queries Maintaining accurate financial records and supporting documentation Ensuring compliance with internal financial controls and procedures Client Liaison Serving as the primary point of contact for trustees, owners and residents regarding financial matters Building and maintaining professional relationships with trustees, owners and service providers Responding to financial and administrative enquiries professionally and efficiently Preparing correspondence and following up on action items Assisting with trustee meetings and the preparation of meeting documentation Delivering exceptional client service while maintaining confidentiality and professionalism Property Administration Maintaining scheme records, owner databases and financial documentation Assisting with insurance schedules and annual reporting documentation Supporting the Property Manager with administrative requirements Coordinating maintenance-related financial administration where required Ensuring compliance with relevant legislation and industry requirements Criteria Diploma or Degree in Accounting, Finance, Financial Management or a related field is essential 2-5 years' experience in a financial administration or accounting role Previous experience within the property management, sectional title, HOA or real estate environment will be highly advantageous Sound understanding of accounting principles, reconciliations, debtors and financial reporting Experience preparing budgets and working with levy administration will be advantageous Advanced computer literacy with strong Microsoft Excel skills Excellent numerical accuracy and attention to detail Strong analytical and problem-solving ability Excellent communication skills in both English and Afrikaans Professional, service-driven and client-focused Able to prioritise workload and meet deadlines in a fast-paced environment High levels of integrity and confidentiality Valid driver's licence and own reliable transport