SHEQ Clerk / SHEQ Administrator / Health and Safety Administrator

SUMMARY:
SHEQ Clerk required for a manufacturing company in Ottery, Cape Town. The successful candidate will provide administrative support for Safety, Health, Environment and Quality (SHEQ), Occupational Health and Safety (OH&S), Good Manufacturing Practices (GMP), workplace compliance and quality management systems.

POSITION INFO:
Location: Ottery, Cape Town Requirements: Matric (Grade 12). Previous administrative experience. Computer literacy, including Microsoft Excel, Word and email. Strong organisational skills and attention to detail. Good written and verbal communication skills. Ability to maintain accurate records, follow procedures and meet deadlines. Exposure to Occupational Health and Safety (OH&S), SHEQ administration or workplace compliance will be advantageous. Experience as a Health and Safety Representative will be advantageous. Experience liaising with suppliers, service providers and contractors will be advantageous. Knowledge of Good Manufacturing Practices (GMP), hygiene requirements, quality management systems or audit documentation will be advantageous. Previous experience in a manufacturing or production environment will be beneficial. Key Responsibilities: Provide administrative support for SHEQ management systems and maintain SHEQ registers, checklists, schedules, action trackers and compliance documentation. Maintain accurate records and document control systems to ensure audit readiness. Assist with monthly SHEQ reporting and preparation for internal, customer and certification audits. Conduct scheduled workplace health and safety inspections, record findings and follow up on corrective actions. Maintain health and safety training records, competency documentation, statutory records and legal compliance files. Assist with incident, accident and near-miss investigations by gathering information and maintaining records. Coordinate servicing, inspections and calibration of emergency equipment with relevant service providers. Assist with emergency preparedness activities, evacuation drills and first aid equipment inspections. Monitor and record pest activity, coordinate pest control services and maintain pest management records. Support Good Manufacturing Practices (GMP), hygiene and workplace compliance requirements. Coordinate laundry services and monitor protective clothing stock levels. Monitor cleaning chemicals, PPE, first aid supplies and production consumables, ensuring availability and timely replenishment. Raise purchase requisitions for SHEQ equipment, PPE and approved consumables. Liaise with suppliers, service providers, internal departments and contractors regarding SHEQ requirements. Collect, verify and maintain contractor compliance documentation and escalate outstanding compliance issues. Identify shortages, report non-compliance and assist with implementing corrective actions.