Senior Accountant

Recruiter:

Talented Recruitment

Job Ref:

DBN002803/KA

Date posted:

Tuesday, March 11, 2025

Location:

Durban, South Africa

SUMMARY:
A global leader in digital communication and retail marketing solutions is seeking a Senior Accountant to oversee financial and statutory records. The position is based in Riverhorse Valley, Durban.

POSITION INFO:
Duties and Responsibilities:
Oversee Debtors and invoicing clerks:

Ensure that the Debtors and invoicing clerks are meeting the requirements of their job descriptions
Ensure ALL Invoicing is complete every month
Review P&L before sending it to the business development team

Invoicing:

Invoice projects according to approved SO and client deposits paid (daily)
Invoice according to Job Cards to account for over runs on jobs
Ensure invoices are issued in the correct period
Ensure invoices are processed with the correct accounting requirements
Process credit notes when requested and return stock to inventory
Provide monthly reporting on credit notes processed
Sync inventory system with accounting system to upload invoices to be issued to clients
Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
Update online tracker with COS per Job as well as calculate GP% on hardware per Job
Raise invoices on the content tracker (Daily/weekly/monthly)
Ensure P&L allocations are correct
Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
Ensure all Business development trackers agrees to actual figures for the month
Send profit & loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
Accountant for monthly revenue journals.
Follow up with Business Development Executive when new invoices are due.

Cost Tracking and costing:

Ensure the Service fee tracker is up to date with latest pricing
Monthly Actual vs Budget & variance report
Annually calculate all department’s labor costs to ensure our pricing is accurate
Annually calculate all relevant department mileage costs to ensure our pricing is accurate

Control Cost of Goods Sold figures:

Ensure that invoices correspond to the SO in terms of values and stock items
Ensure that correct stock is booked out on projects
Ensure that projects are recorded in the correct period
Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
Ensure that projects are processed with the correct cost of sales figures and synchronized to XERO
Assign COS Journals from DEAR to projects in XERO
Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
Overseeing timing of month end stock movement
Cost of sale to be captured in the correct period
Stock to be received in the correct period

Project costing:

Liase with Project Manager /Admin to determine over/under on all projects
Investigate overs & request client to be billed if needs be

Daily Project Tray Processing:

Process invoices according to approved quotes/SO’s received
Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
Record billing procedure on printed SO’s for Project Tray
Change status of approved quotes on DEAR & SharePoint
Process deposit invoices and follow up on deposit payments
Keeping record of deposit invoices (deposit tracker)
Send schedule to Business Development Executives weekly

Banking duties:

Top up petty cash as and when requested
All payment runs are done weekly
Make urgent payments & send POP
Import bank account (OFX) from FNB into Xero
Process monthly debit order run
Submit/process Forex payments & receipts

Auditors:

Assist CFO with annual Audit preparation and external auditor queries
Adhoc duties as requested by CFO or CEO

Quoting / Invoicing:

Scan PT when received to ensure all accepted quotes were processed
Approve credit notes raised by the debtors team

Reporting:

Ensure records up to trail balance are accurate and complete

Financial compliance:

Ensure all the latest company document are saved on SharePoint
Submission of WCA & PEASA annually
Submission of CIPC Annually
Annual EE Reporting (EEA2 & EEA4)
Ensure Workforce Profile is up to date export monthly

Payroll & Payroll Submissions (UIF & PAYE – SARS & DOL):

Load payroll for approval in Simplepay
Submit employee taxes to SARS (EMP 201 & 501)
Submit UIF to DOL

BEE:

Ensure that strategy is in place to achieve required level
Liase with consultants & provided necessary information
Run annual BEE audit

Insurance:

Full insurance function

Adhoc:

Deal with any issues from any department that pops up that you can assist with

Should you not receive a response within the next 2 weeks, please consider your application unsuccessful. Vacancies are advertised on our website, should you wish to keep abreast with our active roles.

IMPORTANT NOTICE
By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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