Senior Accountant

SUMMARY:
A global leader in digital communication and retail marketing solutions is seeking a Senior Accountant to oversee financial and statutory records. The position is based in Riverhorse Valley, Durban.

POSITION INFO:
Duties and Responsibilities:
Oversee Debtors and invoicing clerks:

• Ensure that the Debtors and invoicing clerks are meeting the requirements of their job descriptions
• Ensure ALL Invoicing is complete every month
• Review P&L before sending it to the business development team

• Invoice projects according to approved SO and client deposits paid (daily)
• Invoice according to Job Cards to account for over runs on jobs
• Ensure invoices are issued in the correct period
• Ensure invoices are processed with the correct accounting requirements
• Process credit notes when requested and return stock to inventory
• Provide monthly reporting on credit notes processed
• Sync inventory system with accounting system to upload invoices to be issued to clients
• Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
• Update online tracker with COS per Job as well as calculate GP% on hardware per Job
• Raise invoices on the content tracker (Daily/weekly/monthly)
• Ensure P&L allocations are correct
• Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
• Ensure all Business development trackers agrees to actual figures for the month
• Send profit & loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
• Accountant for monthly revenue journals.
• Follow up with Business Development Executive when new invoices are due.

• Ensure the Service fee tracker is up to date with latest pricing
• Monthly Actual vs Budget & variance report
• Annually calculate all department’s labor costs to ensure our pricing is accurate
• Annually calculate all relevant department mileage costs to ensure our pricing is accurate

• Ensure that invoices correspond to the SO in terms of values and stock items
• Ensure that correct stock is booked out on projects
• Ensure that projects are recorded in the correct period
• Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
• Ensure that projects are processed with the correct cost of sales figures and synchronized to XERO
• Assign COS Journals from DEAR to projects in XERO
• Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
• Overseeing timing of month end stock movement
• Cost of sale to be captured in the correct period
• Stock to be received in the correct period

• Liase with Project Manager /Admin to determine over/under on all projects
• Investigate overs & request client to be billed if needs be

• Process invoices according to approved quotes/SO’s received
• Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
• Record billing procedure on printed SO’s for Project Tray
• Change status of approved quotes on DEAR & SharePoint
• Process deposit invoices and follow up on deposit payments
• Keeping record of deposit invoices (deposit tracker)
• Send schedule to Business Development Executives weekly

• Top up petty cash as and when requested
• All payment runs are done weekly
• Make urgent payments & send POP
• Import bank account (OFX) from FNB into Xero
• Process monthly debit order run
• Submit/process Forex payments & receipts

• Assist CFO with annual Audit preparation and external auditor queries
• Adhoc duties as requested by CFO or CEO

• Scan PT when received to ensure all accepted quotes were processed
• Approve credit notes raised by the debtors team

• Ensure records up to trail balance are accurate and complete

• Ensure all the latest company document are saved on SharePoint
• Submission of WCA & PEASA annually
• Submission of CIPC Annually
• Annual EE Reporting (EEA2 & EEA4)
• Ensure Workforce Profile is up to date export monthly

• Load payroll for approval in Simplepay
• Submit employee taxes to SARS (EMP 201 & 501)
• Submit UIF to DOL

• Ensure that strategy is in place to achieve required level
• Liase with consultants & provided necessary information
• Run annual BEE audit

• Full insurance function

• Deal with any issues from any department that pops up that you can assist with

NB! This job is now closed. You can apply for other jobs by uploading your CV.