Tender Manager / Specialist

SUMMARY:
Tender Manager / Specialist
East Rand

Position Purpose
To manage and coordinate the full tender and bid process, including the identification of opportunities, preparation of tender submissions, commercial evaluations, compliance management, stakeholder engagement, and contract handover. The role is responsible for ensuring that all tender submissions are accurate, compliant, competitive, and submitted within required deadlines while contributing to business growth, profitability, and long-term client relationships.

POSITION INFO:
Key Responsibilities Tender Management & Coordination Identify, evaluate, and monitor public and private sector tender opportunities. Review tender invitations, specifications, scope of work, and contractual requirements. Assess bid viability and recommend participation strategies. Develop tender schedules and ensure all deadlines are achieved. Manage the entire tender process from enquiry through to submission and award. Maintain tender registers, databases, and submission records. Bid Preparation & Proposal Development Coordinate the preparation of technical, commercial, and financial proposals. Compile and review tender documentation to ensure completeness and compliance. Gather information from engineering, operations, procurement, finance, legal, and management teams. Prepare executive summaries, technical submissions, company profiles, and supporting documentation. Ensure all mandatory forms, certificates, and statutory requirements are included. Review and approve final tender submissions before submission. Commercial & Contract Management Assist with pricing strategies, cost estimates, and commercial evaluations. Review contractual terms and conditions to identify risks and obligations. Coordinate risk assessments and mitigation strategies. Support contract negotiations and client clarification meetings. Facilitate project handover to operational teams following successful tender awards. Compliance & Quality Assurance Ensure compliance with client requirements, procurement regulations, and company policies. Verify all legal, regulatory, and statutory documentation. Maintain document control and revision management throughout the tender process. Ensure submissions meet quality standards and internal approval requirements. Support internal and external audits relating to tender activities. Stakeholder & Client Management Liaise with clients, consultants, suppliers, subcontractors, and internal stakeholders. Attend tender briefings, site visits, and clarification meetings. Build and maintain strong client and business relationships. Support business development initiatives and strategic growth opportunities. Provide regular updates to management regarding tender progress and opportunities. Reporting & Performance Monitoring Track tender outcomes, success rates, and pipeline opportunities. Prepare tender performance reports and management summaries. Conduct post-tender evaluations and lessons-learned reviews. Analyse competitor activity and market trends. Recommend improvements to tendering processes and procedures. Team Leadership (Where Applicable) Provide guidance and support to tender administrators and coordinators. Coordinate multidisciplinary teams involved in bid preparation. Facilitate knowledge sharing and continuous improvement initiatives. Assist with training and development of junior team members. Minimum Qualifications Grade 12 (Matric). Diploma or Degree in Business Management, Commerce, Supply Chain Management, Engineering, Quantity Surveying, Project Management, or a related field. Tender Management, Bid Management, Procurement, Contract Management, or Project Management qualifications advantageous. Experience 3-10 years' experience in tender management, bid management, proposal development, procurement, commercial administration, or business development. Experience managing public and private sector tenders. Exposure to engineering, manufacturing, mining, construction, infrastructure, energy, logistics, industrial, or related sectors advantageous. Previous leadership or team coordination experience advantageous. Technical Skills Tender and bid management processes. Contract review and commercial analysis. Proposal writing and document compilation. Risk assessment and mitigation. Costing and pricing support. Procurement and supply chain principles. Advanced Microsoft Office Suite proficiency. Tender management and document control systems. Strong report writing and presentation skills. Key Competencies Excellent organisational and planning skills. Strong attention to detail and accuracy. Commercial and business acumen. Analytical and problem-solving ability. Strong communication and stakeholder management skills. Negotiation and influencing skills. Ability to work under pressure and meet strict deadlines. Leadership and coordination capabilities. Results-driven and customer-focused approach. Key Performance Indicators (KPIs) Tender success and award rates. On-time submission of tenders and proposals. Compliance and quality of submissions. Revenue generated from successful tenders. Accuracy of tender documentation. Effectiveness of risk identification and mitigation. Client satisfaction and relationship management. Continuous improvement of tender processes and procedures.