SUMMARY:
Transport Manager
Linbro Park
Purpose of the Position
The Transport Manager is responsible for managing, planning and coordinating Transport operations, which includes delivery and driver management.
POSITION INFO:
Key Functional Responsibilities The Key Functional responsibilities of the Transport Manager include but is not limited to: Financial Responsibility Ensure costs are captured in the month incurred (Labor, Vehicle R&M, Stock Losses, Fuel). Ensure unprocessed costs are accrued in the month incurred. Ensure monthly transport department expenditure is maintained within budget - a budget will be provided and discussed with you. Explain variance of budget versus actual. Ensure cost overruns are investigated, and appropriate countermeasures are instituted to prevent further overruns. Operational Delivery Schedule Ensure the maintenance of the delivery schedule in Plato i.e. implementation of new stores. Ensure that most effective and efficient execution of the delivery schedule i.e. lowest possible Cost Per Kilometer. Ensure routes are executed according to daily delivery planning meeting. Ensure that changes are made on delivery schedule to optimize kilometers. EPOD & Track Matic Ensure all daily routes are executed on Track Matic and EPOD as per company procedures. General Ensure planning and coordinating of Cross dock operational requirements. Ensure the adequate management of fuel. Ensure the adequate management of driver and van assistant hours. Ensure all vehicles dispatched daily are compliant as per DQSP standards. People Management Host monthly staff meeting with minutes. Develop and manage Staff schedules. Ensure that all staff maintains DQSP certification i.e. PDP's, LMI, Medicals, fridge calibrations Ensure succession plan in place for career levels. Liaising with the HR department so as to understand all the necessary aspects and needs of HR development, and ensure all staff are fully informed of HR objectives, purposes and achievements. Manage a stable HR climate in the workplace. Liaising with HR regarding overtime and absenteeism, motivating staff, recruiting staff, training, mentoring, coaching and development of staff according to company policies and procedures. Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the warehousing team. Develop and manage high performance multi-disciplinary team in order to solve problems within the distribution center. Coach and support team members where necessary to achieve objectives. Uphold the company's disciplinary code of conduct at all times demonstrating fairness when dealing with discipline. Ensure the adequate recruitment of drivers and van assistants to match the requirement of the daily delivery schedule demands. Process Compliance Transportation quality standards are consistently maintained in accordance with DQSP requirements. Pass all internal and external quality audits. Audit gaps are closed within prescribed due dates. Asset Management Managing and maintaining of company assets and delivery equipment i.e. trolleys, tablets, pallet jacks, load lock bars, bulkheads. Ensure equipment maintenance is planned and executed with Assets Manager according to specification. Ensure all Health & Safety repairs and maintenance is identified and resolved immediately. Ensure preventative maintenance is carried out according to plan. Ensure consumables are adequately stocked for operations. Reporting Ensure all reporting documents are accurate. Ensure reporting deadlines are met. Ensure monthly financial reporting is submitted. Ensure attendance and engagement in all relevant meetings i.e. planning meeting, max meeting, management meeting. Ensure accurate and timely recording of km's travelled, driver hours and van assistant hours. Ensure daily and weekly fuel recons are completed and fuel related queries are resolved. Ensure daily, weekly and monthly transport plans are compiled and communicated. Prepare, sign off and submit the transport department payroll in-line with the company's payroll procedure. Compile the required KPI's accurately. Monitor and report on driver performance i.e. staff is held accountable to ensure the perfect delivery. Risk Management Ensure all operational risk matters are address. i.e. health and safety checklists completed as prescribed (truck checklists), PPE requirements. Ensure all incidents and accidents are investigated and reported according to procedure. Ensure inventory compliance in respect of prescribed laws and legislative requirements. Ensure the mitigation of all financial risk i.e. stock losses, stock damages Key Performance Indicators Delivery Reliability - > 90% Order Reliability - > 99,75% On Time Dispatches - >95% Transport Damages - Health & Safety Incidents - 0 Achieve Monthly Financial Warehouse Budget - 100% NOTE: The above list is not exhaustive, and you shall be obliged to perform subsidiary tasks in addition to the primary tasks for which you are employed. The Company undertakes to ensure however, that these subsidiary tasks will be within the training and experience or occupational capabilities of yourself and that you shall not suffer any loss of remuneration or status for work performed on subsidiary tasks. Experience Required 5 - 7 Years Field - Transport Industry: Warehousing, Distribution, QSR \/ FMCG Work Experience Required 5 - 7 Years Management within: Shift Management People Management Disciplinary Enquiries Initiating and Charing of hearing. Health & Safety Management Contingency Planning & Management Best Practice \/ Continuous Improvement Management Management of transport of multi temperature stock items Management of complex, multi-site, multi-disciplinary, multi-culture organizations. Integrated strategy formulation and execution within large organizations of 400 plus employees Minimum Required Grade 12 with Higher Grade Math Tertiary Degree in a Transport or related field Mandatory Hons advantageous. Computer Literacy Required MS Office (PowerPoint, Projects, Word, Outlook) Advanced MS Excel Skills Advanced Warehouse Management System (WMS) Skills Accounting Software: Microsoft Great Plains - Advanced Personal Competencies and Skills Required Exceptional verbal and written communication skills (English) Ability to take responsibility Great attention to detail Exceptional time management skills Planning and organizational skills Ability to work in a dynamic team Results and deadline driven Problem solving capabilities Disciplined approach To be an active role player and carry knowledge on food safety culture. To be conscious of general Health and safety protocol as per the company policy and procedure. To be conscious of the Facility general Health and safety representatives in case of an emergency. Behavioral Competencies and Skills Required Work ethic: Is keenly aware of the time frame in which tasks or projects need to be done. Accepts and mirrors the level of urgency conveyed by manager or customer being served. Puts first priority on the needs of the organization or the needs of its customers. Job skills: Possesses sufficient job skills and knowledge to perform the job in a competent manner. Is able to demonstrate skills and knowledge in day-to-day situations. Safety: Makes sure to understand every safety practice expected by the organization. Takes no shortcuts that increase the risks of accidents, personal injuries or equipment failures. Looks for unsafe practices in the workplace and takes responsibility to ensure that others are aware of the potential impact. Productivity: Meets or exceeds productivity standards that have been established for his\/her organizational level or position. Has successfully combined skills, ability and effort level to ensure that expectations related to results\/output are achieved. Quality of work: Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization. Is personally committed to high quality work and encourages others to have similar standards. Quantity of work: Produces an amount of work that meets or exceeds job expectations. Makes sure that quality does not suffer as the quantity of work including eases. Works effectively with peers and carries own share of team workload. Integrity: Acts in ways that demonstrate personal integrity and serves as a positive example of why others should trust the motives of the organization. Views himself or herself as a reflection of the organization by following through on commitments and accepting ownership of any mistakes he or she might make. Leaves others with the clear impression that integrity is a core value at this organization.
