Events Administrator & Planner

SUMMARY:
Are you a highly organised and client-focused Events Administrator & Planner who can manage the full event lifecycle?
 
Perfect position based in Stellenbosch for an individual who manages the administration and planning accurately with all finer details to be covered, executing right to the post event administration.
 
We require a confident, energetic individual who can coordinate logistics well, enjoys building strong client relationships resulting in a successful event within budget and deadlines.

POSITION INFO:
REQUIREMENTS

• Matric and relevant qualification
• Driver’s license and own vehicle required
• Previous experience in event planning, coordination, or administration
• Strong organisational and multitasking abilities
• Excellent client service and communication skills
• Ability to work under pressure and meet tight deadlines
• Good financial awareness and attention to detail
• Proficient in MS Office and event management systems
• Willingness to work flexible hours, including evenings or weekends when required
• Planning & time management with problem-solving ability
• Relationship building and good team collaboration
• High Attention to detail, use of initiative and accountability

• Liaise with clients to understand event objectives, requirements, and budgets
• Manage all event planning from concept through to completion
• Prepare proposals, quotations, and event timelines
• Maintain ongoing communication with clients, providing updates and recommendations

• Source and coordinate venues, suppliers, and service providers
• Manage bookings, contracts, and event schedules
• Oversee catering, décor, equipment hire, entertainment, and transport arrangements
• Ensure all compliance, permits, and health & safety requirements are met

• Maintain accurate event files, checklists, and planning documents
• Monitor event budgets, process invoices, and track expenses
• Prepare post-event reports and client feedback summaries
• Handle general office administration related to events

• Attend events to oversee setup, execution, and breakdown
• Coordinate suppliers and staff to ensure smooth event delivery
• Troubleshoot issues quickly and professionally