Facilities Administrator

Recruiter:

Watershed Consulting

Job Ref:

MN-FA

Date posted:

Wednesday, January 19, 2022

Location:

Johannesburg, South Africa

Salary:

R180 000 annual ctc

JOB SUMMARY:
Provide Administrative and Management support.

JOB DESCRIPTION:

Administrative Functions

Preparing and editing correspondence, communications, presentations and other documents for the Director
Reviewing and correcting company documents for general staff
Filing and retrieving documents and reference materials
Conducting research, assembling and analysing data to prepare reports and documents
Monitoring, responding to and distributing incoming communications
Establish and maintain efficient filing systems and information retrieval systems for all hard/electronic documents
Manage documentation/correspondence requiring signatures
Ensure and arrange that refreshments are served during meetings.
Manage boardroom bookings and equipment required during meetings.
Preparation of invoices for payments on travel expenses
Payment arrangements for ad – hoc supplier orders.

Management Support

Answering and managing the Director’s incoming calls
Receiving and interacting with Director’s visitors
Managing the Director’s schedules and appointments
Transcribing and distributing minutes of meetings
Arranging EXCO’s, Board Meetings, Management Meetings with relevant documentation and catering arrangements
Following up with Director’s direct reports for information requested by the Director
Preparation, capturing and submission of the Director’s monthly expense claims and fuel expenditure to the finance department
Coordinate travel arrangements pertaining to flights, accommodation and car hire as and when required from time to time
General admin and filing
Monthly ad-hoc report collation
Manage ad-hoc personal requirements

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