Facilities Manager

SUMMARY:
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POSITION INFO:

Job Title: Facilities Manager
CTC: R 600 000 p.a.
Location: Parow, Cape Town

PURPOSE OF JOB

The Facilities Manager will be responsible for inspecting, maintaining, and repairing
mechanical, electrical, plumbing, and HVAC systems. The Facilities Manager is to assist and
engage as well as support the Property Managers in the planning, management and
monitoring of all aspects related to the management of the portfolio and inspection of work
to ensure that quality standards are maintained or improved.

KEY PERFORMANCE AREAS

• Manage and conduct routine maintenance, repairs of electrical, fire, mechanical,
  plumbing, building structure and all associated equipment and assets.
• Report all R&M and PM and Engineering activity to management and action accordingly. 
• Report all material risk in terms of perimeter security, CCTV and roof beams to management
  and action accordingly.
• Respond to reactive maintenance issues timeously.
• Maintain an up-to-date maintenance and service schedule for each building.
• Liaise with admin staff to ensure timely closures and completion of job cards.
• Ensure Health & Safety Standards are implemented and adhered to. 
• Ensure quality assurance procedures are implemented and adhered to.
• Project Manage, Supervise and co-ordinate works with sub-contractors. 
• Project Manage, Supervise and co-ordinate works with sub-contractors. 
• Manage and ensure that all buildings have up to date compliance records, maintenance
  records and the relevant servicing certification in line with Building Regulations.
• Manage and ensure that assets are being fully maintained in the correct fiscal period as per
  the implemented maintenance plan and associated budgets.
• Support the development of service delivery for all Hard Services including asset
  management across all aspects of Mechanical and Electrical Engineering equipment. 
• Manage all related administration and correspondence. 
• Financial control and management of budgets.
• Management of tenant related services. 
• Service our Property Management Department as if it was an external tenant / client.
• Authorize and submit quotes, invoices to the Facilities Head for final approval. 
• Submit weekly building inspection reports. 
• Telephonic standby for any critical maintenance issues, including after hours.

MINIMUM REQUIREMENTS

• Grade 12. 
• Certificate/Diploma/Degree OR similar in Facilities Management, Property
  Management, Engineering, or a related field.
• SAIFM (South African Institute of Facilities Management) certification or working towards
  it is a strong advantage.
• Valid Code 8 driver’s license and own reliable transport.
• Minimum 3–5 years in facilities management within the South African property sector,
  preferably retail and commercial property management.
• Proven experience with commercial, retail, or industrial properties.
• Familiarity with municipal accounts, utility management, and tenant installation
  processes.
• Knowledge of building systems (HVAC, generators, BMS, fire detection).
• Proficiency in property management software (e.g., MDA, MRI, SAP) and MS Office.
• Understanding of OHS Act, SANS 10400, and municipal regulations.
• Strong problem-solving and crisis management ability.
• Excellent communication for tenant and contractor liaison.
• Financial acumen – budgeting, invoice verification, cost control.