SUMMARY:
Facilities Manager
Cape Town
Job Summary
The purpose of this role is to integrate people, place and process within the built environment with the purpose of improving the quality of life of people and the productivity of the core business. The role needs to ensure that it meets âfirst impressionâ standards that contributes to the innovative and leading brand that the Company is building. The Facilities Manager is responsible for overseeing all aspects of the Companyâs own as well as any leased buildings and assets including plant, materials handling equipment and accessories related as mentioned under the Key Functional Responsibilities
POSITION INFO:
Key Performance Responsibilities: The Key Functional and Performance Responsibilities of the Facilities Manager includes but is not limited to: Passing the Excellence Charter Passing all other Regulatory Ensure regulatory compliance at all Actual financial performance exceeds Develop a Facilities Plan to execute the strategy Ensure that the facilities role within the business unit is aligned with the Companyâs strategic design, ensuring tactical and operational execution against the plan. Execute along the Companyâs strategic Planning, coordination, and tactical development to ensure long-term improvements Ammonia Refrigeration Plant - CAT A Ensure the uptime of the refrigeration system, enabling the Distribution Centre to achieve the required temperatures for the respective refrigeration areas. Ensure that all lights in the plant room, cold rooms and chill rooms are Take care of general housekeeping of the refrigeration plant Record the plant operating Record operating temperatures of the various refrigerated Monitor the various evaporators, drip trays, pods and drain lines in the cold rooms, chill store and to ensure no ice build-up. Inspect the refrigeration plant for refrigerant and oil Inspect the refrigeration plant for unusual noises and vibrations from electric motors, pumps, and Record the compressors operating Inspect the oil level of the refrigeration compressors and pumps; record the oil levels on the checklist Check the level of the refrigerant in the liquid receiver sight glass and record the levels on the Inspect electrical switchgear panels of the refrigeration plant for trip indications and record any faults on the Visually inspect there is water circulation in the evaporative condensers and ensure that water supply is still Regulatory Compliance Ensure that the business unit achieves high scoring on the Excellence Charter Facilities standards, meeting all regulatory requirements as well as the custodian for the regulatory compliance records and upkeep which are inclusive but not limited to the following: ASIB & Fire System and Equipment Adhere to the national building regulations and Building Standards Electrical COC Flammable Liquid COA Water Treatment and Filtration standards Key Technical Asset Maintenance Generator Cooling Towers \/ Condensers Solar System Water Filtration System Ensure to have a clear understanding of local laws related to facilities, buildings, assets, safety, employee rights, and more. Ensure that the facility also develop and execute Environmental Meeting all insurance Facilities Asset Matrix Schedule Ensure holistic management of all assets, reporting weekly and monthly to the General Manager and National Facilities & Asset Manager to ensure the management and escalation of concerns within the business unit. Project Management Ensures that Project management principles are followed, communicating to all stakeholders to ensure the safety, on-time and in cost execution of all business units projects. Oversee and participate in local site Interpretation and implementation of technical Oversee and leading subcontractors, to ensure quality, compliance, and on-time Effective communication and Supplier Driving installations to completion within specified timeliness and Problem solving and decision-making abilities to address challenges Multitasking and managing multiple projects Must have a firm grasp of project management principles and Asset Management & DQSP Responsible for ensuring that all facilities assets are maintained on an ongoing basis as per the manufacturers OEM to enable that the Company to meet its service delivery objectives. Responsible to ensure that quality standards are consistently maintained in accordance with manufacturer recommended, Regulatory Standards and with DQSP requirements. Responsible for conducting monthly audit of assets and Responsible for truck wash bay and cleaning schedule as per DQSP Responsible for inspecting and sign off all repairs for quality Responsible for ensuring that all assets meet DQSP requirements and passing of all related quality Routine servicing and maintenance of physical assets or equipment per manufactures specifications, to prolong the usage of these assets. Daily inspections of physical buildings, assets, or Management a Preventative Management Program to ensure a lower cost of ownership and reduced Risk Management Ensures management of all facilities risk, to reduce the probability and impact of an event. Identify key risks in relation to the facility and technical systems and Ensure effective policies and procedures are in place to manage and minimise all risks and Update and develop contingency plans that reduce the overall risk exposure for the ASIB & Fire Systems Ensure compliance and certification on the ASIB and Fire Systems. Must understand the Automatic Sprinkler Inspection Bureau (ASIB) requirements and Must possess a robust understanding of reading and interpreting technical drawings, this includes but is not limited to schematic diagrams, blueprints, and manufacturing instructions. Required to have a comprehensive knowledge of how various systems operate, including but not limited to valves, pumps, tanks. Must be familiar with ASIB inspections and Respond to facility and equipment alarms and system failures, managing the process back in line to the required Supplier Management Ensure the best-in-class suppliers work with for the Company to ensure that we meet customer and cost requirements. Ensure procurement compliance through the central purchasing Suppliers are to be assessed annually on pricing as well as their capability in offering the required services to the Company at the most optimal cost. Preparing of Tender documents to assist Central Procurement to compare cost and service for various services and goods before choosing the best option for the Business, ensuring Central Procurement alignment. Management of all Suppliers on site, ensuring safety and ways of working Management of the external cleaning, security, and waste management services Opex and Capex Ensure that the best supplier is selected for the required service, optimising cost, service, capability, and long- term supplier support. Ensure fair value for money on repairs and maintenance requests and adhere to the companyâs Asset Management and Central Procurement Policy. Follow the companyâs Opex and Capex process and get approval for the Account and report on facilities Opex and Capex spend, plan versus Finance Management Ensure that the business unit meets its budget with regards to all aspects of managing the facility. Health and Safety Ensure that a safe and productive work environment is created so that all employees, visitors, and suppliers are kept safe when they enter the Companyâs premises. Weekly, monthly, and annual safety drills and inspections are Technology And Sustainability Ensure that the facility enable technology solutions to improve the management of facilities, reduce costs and increase the use of renewable energy. Extensive use of the building management systems as a tool to manage the building and facilities, monitor freezer temperatures daily, do data analysis, identify trends, and run exception reports to identify problem Extensive use of the Facilities Business Management Systems to report monthly data on water and energy consumption and trend analysis. Solar â Monitor solar systems daily, data analysis, trends, and exception Sustainable Development â Work with development team on green building initiatives to understand parameters and on-going requirements in terms of performance and monitoring. Administration Ensure the management of administration requirements to support data. Prepare operations report monthly on performance against Management of monthly Business Unit Sustainability report, including ESG data such as waste, energy consumption, water usage, solar performance, etc. Manage Service Level Agreements (SLAâs) with service providers and manage KPIâs. Manage operating costs within budget parameters and procure authorisation for all ad-hoc, un-planned and unbudgeted costs. Authorise the issuing of work permits to all contractors on General Ensure overall effective management and execution of all Facilities requirements for the Company to meet its overall business performance requirements. Daily inspections of physical buildings, assets, or Asset management and equipment Coordination of repairs of breakdowns, accidents, damages, and defects as reported or otherwise Perform routine and scheduled maintenance of DC including but not limited to painting, tiling, cleaning of gutters and general maintenance repairs including doors locks and door repairs. Record data for fault diagnosis, corrective and preventative maintenance, and condition Perform general maintenance Perform ad-hoc tasks including but not limited to: office moves, escorting of Suppliers Ensure that all the relevant job cards are completed and checked Identify all maintenance concerns and provide the Line Managers with regular written and\/or verbal feedback as required. Conduct OHS contractorâs safety induction and file Takes charge of all emergencies and ensures responsible back-up is available to take corrective action as Responsible for ensuring equipment resourced according to operations To cultivate and maintain strategic third-party supplier relationships and service level Responsible for ensuring that quality standards are consistently maintained in accordance with manufacturer recommendations and company policies. Responsible to ensure that expenditure is appropriately accounted for and managed within Responsible for maximising useful life of plant and materials handling OHS Administration and Utilities Management and reporting Ensure timeous processing of  Function Rating & Score Various KPI Targets must be KPIâs will be based on the overall facility assets utilities projects NOTE: The above list is not exhaustive, and you shall be obliged to perform subsidiary tasks in addition to the primary tasks for which you are employed. The Company undertakes to ensure however, that these subsidiary tasks will be within the training and experience or occupational capabilities of yourself and that you shall not suffer any loss of remuneration or status for work performed on subsidiary tasks .  Personal Skills and Competencies Required: Attention to detail, systematic and thorough excellent communication Good problem-solving Good time management Ability to multitask and work under Service orientation and Sustainability Strong analytical mindset, critical thinking, and Exceptional leadership, decision-making, and organisational Minimum Requirements: 5Years experience as a Facilities Manager role within a Similar FMCG environment Must have 5years experience in FMCG with a Ammonia Plant Relevant Facilities Management Qualification: SAFMA \/ UCT \/ A4FM \/ CFM Senior Certificate with Bachelorâs degree â Ammonia Refrigeration Plant SAQCC Cat A â safe handling and inspections Ammonia Refrigeration Plant SAQCC Cat B â registered qualified technician - Advantageous Ammonia Refrigeration plant Diploma Course Basic Project Management Maintenance, Life cycles and Budgeting Compliance and Occupational Health and Safety Intermediate to advance Computer skills in MS office Financial Management Space Planning Building Maintenance
