IT Project Manager

Our Client in the Engineering industry is seeking a IT Project Manager to join their team, based in Port Elizabeth.

Requirements:

• Matric / Grade12
• IT Qualification
• Engineering qualification
• Project Management qualification
• Computer Literacy
• 4+Years working experience in the field
• Leadership skills
• Technical skills

Duties and Responsibilities:

• Organize and manage delivery of the IT project portfolio. Distribute and administer project workload amongst Project Technicians / Project Lead and Service Delivery Manager and the team.

Organizing project lifecycle.

• Thorough and concise documentation, such as Scopes and Statement of Works, budget and timelines.
• Tracking project delivery within approved budget.
• Following key processes such as the project management process.
• Project Team meetings, client meetings and CSIP discussion including keeping Project CSIP forums such as Smartsheet up to date.
• Ensuring the project management process is regularly reviewed and updated.
• Implementing project management process when requests, which end up being projects, come in from the Service Operations Desk.

Commercial & Budget Management.

• Life-cycle manage the budget of each project .
• Track deliverables vs. budget.
• Highlight project over-run.
• Project closure and invoice management.

Managing customer expectations and project deadlines.

• Regular Project Team meetings leading to distribution of weekly progress reports to Client.
• Continued use of Manage Engine and Project Management Module to keep track of worklogs and timesheets and translating these into projected completion dates.
• Updating project portfolio spreadsheet to allocate resources effectively over a three month period.
• Collating and managing any lessons learned logs and reviewing how projects delivered in order to improve scoping methods in the future.
• Ensuring these are communicated at the Project Review Meetings and to Client.
• Allocate additional project resources where project completion is urgent by liaising with Service Delivery Manager and using Service Operations team to assist.

Arranging site visits where required for project resources.

• Booking of travel and accommodation for project delivery once site visits have been organized.
• Regular planning to establish where this is required and where it is not, through discussions with team and client sites.
• Communicating with key staff and management to ensure sites are fully aware of visits and possible disruption to site.

Organizing workload for project technicians and ensuring all tasks are completed.

• Daily interaction with SDM & Projects Team to identify progress on tasks and staff availability.
• Transferring tasks from SoW to Manage Engine to enable project resources to manage time and workload better on a per task basis.
• Updating task status regularly with project resources and closing tasks which are completed.
• Ensuring key tasks such as documentation tasks and handover are done and not left unfinished.
• Ensuring key processes are adhered to in worklogs such as change control.

Transition into service of project work.

• Ensure tasks to transition a project into service are added to SoW’s before acceptance.
• Ensure relative time and costs are covered in SoW’s for transition into service.
• Organize and supervise the transition of a project deliverable from project team into Service Operations, by working with the Service Delivery Manager.

Team Development.

• Overall management of Project Team.
• Weekly meeting with all Project Leads to drive project delivery.
• Weekly meeting with Director to update on project delivery progress.
• Identify team or individual development needs and propose appropriate interventions/solutions.
• On-going training on the job – knowledge sharing (daily team interaction).
• Address problem areas with the team or individual with regard to poor performance, attendance or timekeeping.

Time Keeping and Attendance

• Punctual attendance on a daily basis.
• Good attendance record and timeous notification if unable to attend work.

If you are not contacted within two weeks of applying, please consider your application unsuccessful.