Personal Assistant to Director

Recruiter:

Time Personnel

Job Ref:

CPT002322/LH

Date posted:

Monday, September 12, 2022

Location:

Epping Industria, South Africa

JOB SUMMARY:
Our very well established Client requires your mature attitude and many years of experience supporting a Director within all aspects of a business which will involve operational, financial, human resources support and general administration.

Based in the Southern Suburbs we require your integrity, attention to detail with excellent command of the English language, written and spoken, to assist in all areas of the business.

JOB DESCRIPTION:

REQUIREMENTS

Matric, relevant secretarial qualification highly advantageous
Ability to manage tasks one step ahead of a Manager
Highly organised
Efficient with tasks and deadline orientated
Ability to be confidential in all matters
Good Word, Excel and PowerPoint skills
Excellent grammar for correspondence and good typing skills
Sense of Responsibility towards the job
Must have initiative, integrity and produce good quality work with a positive attitude

DUTIES

Providing efficient and confidential operational, financial, personal and administrative support to the Director
Attending to secretarial, IT and human resource tasks and projects
Ensuring that all company documents requiring the Directors attention/signature are dealt with timeously and returned to the relevant person
Administrative duties for the group of companies with regards the shareholders and owners
Administration of the group of company’s cell phone contracts & upgrades,
Administration and maintenance of all printers and computers
Development and management of data management system
Authorisation of IT and telephony monthly invoices, IT procurement including budget and asset control
Assisting CEO in communication and reporting to staff, clients and suppliers always maintaining positive relationships on behalf of the CEO
Controlling and maintaining company documentation pertaining to systems, contracts and procedures in the Master folder and distributing to the relevant company folders
Ensure effective and efficient service to all tenants on property portfolio
Monitor existing lease agreements/dates, and co-ordinate increases, deposit ‘top ups and renewals
Upkeep of the tenant database& the property companies’ administration
Authorizing and distribution of tenant invoicing
Administration of the groups monthly municipal accounts
Assisting in the company’s recruitment process, liaising with recruitment agencies, advertising positions and co-ordination of interviews
Assisting staff with regards general computer and other administration
Assistance compiling marketing material for websites and advertisements

Salary: R dependent on experience

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