Senior Training Co-Ordinator

SUMMARY:
Do you have experience working in the training and compliance industry and are a person who can work under pressure, prioritize what is most import and action it?

Our client is needing your exceptionally strong and accurate administration skills, coupled with organizational skills to ensure that all training is provided, recorded and timeously handled.

This is a very exciting position with lots to learn and plenty of training will be given.

POSITION INFO:
REQUIREMENTS

• Matric, relevant qualification advantageous
• 3-5 years’ experience in similar role
• Knowledge of training and development administration and co-ordination in a complex, fast-moving environment.
• Excellent communication skills – verbal and written
• Competent in Microsoft Office (Word, Intermediate Excel – VLook Up and ability to extract CSM and XL files from SAP
• Must be flexible, strong work ethic and able to time manage your working day
• Ability to work under pressure and exercise own initiative whilst supporting team members
• Highly organised and energetic individual.

• Ensure that all administration is up to date to ensure compliance and a clean audit.
• Administrative preparation for all audits
• Ensure that all administration for each training session is saved and filed.
• Ensure that all training records is captured and updated on the system
• Ensure that all registers are emailed to line managers - daily
• Adhering to all administrative deadlines.
• Effective time management to complete all tasks allocated.
• Ensure that internal and external customers are satisfied with the Training Department Service delivery.

• Communicate training prior to commencement of the session.
• Respond to all emails within 24 hours with a solution.
• Make and confirm all logistical arrangements with service providers prior to commencement of training.

• Ensure that all invoices are captured on the excel spreadsheet and submitted to the finance department on time for payment of all suppliers.
• Ensure that all expenditure is planned and approved in the department budget.

• Ensure that all training as per the training plan is scheduled and delivered on.
• Ensure that venues are booked, trainers and trainees are informed of the training and that all booking information corresponds.
• Track the progress of all new starters from beginning to sign-off and manage deviation.
• Ensure that all special projects that are assigned are recorded on the task monitoring tracker and managed to completion.
• Co-ordinate Training Officer and Training Admin activities
• Pre-empt, plan, and execute training interventions to ensure compliance training is up to date.