Skills Development Intern

Recruiter:

Tradam Solutions

Job Ref:

JHB000061/Njay

Date posted:

Tuesday, July 12, 2022

Location:

Capetown, South Africa

JOB SUMMARY:
Actively seeking to employ a self-driven Skills Development Intern to join a dynamic team on a 12 moths fixed-term contract. If you are passionate about Skills Development, possess exceptional administrative skills, good at building and maintaining relationships, this opportunity might just be for you.

JOB DESCRIPTION:

Role Purpose
Provide an effective and efficient administrative and operational assistant function to support the Skills Development Lead

Requirements

Matric and a tertiary qualification in Human Resources / Learning and Development or suitable qualification
A minimum of 3 years’ experience in an administration or support role
Solid knowledge of skills development legislation
Experience in dealing with learnerships, Internships and Bursaries
Experience in working on BBBEE Tracking system (advantage)
A natural affinity to administration tasks, and detail orientated
Good communication and computer literacy skills
Methodical, analytical and deadline driven
Able to solve problems and work under pressure

Duties & Responsibilities

Compile and Submit WSP/ATR information timeously

Ensure Annual Training Report information is sufficient and accurate
Audit and moderate information captured on the LMS to ensure that all information required is correctly captured by L&D Administrators
Collate information for the annual training report
Ensure that the report is completed correctly on the SETA templates in time for approval and submission
Ensure WSP information is collated and complied correctly as per the SETA requirements in time for approval and submission.

Skills Development Coordination

Assist with consolidation of the annual skills needs analysis
Assist with capturing of SETA Initiatives
Assist with the recruitment process of Interns and Learners as well as their onboarding process, conduct regular check-ins and support throughout the programme
Ensure Learnership documents are completed, verified and all supporting documents are submitted.
Assist with coordination of training programmes related to any skills development initiatives
Arrange and communicate the logistical arrangements with delegates, line managers and facilitators
Ensure all SETA requirements are met with regards to contracts, documentation, verifications and monitoring tools.
Arrange events such as graduations where appropriate on certain programmes

Client and learner engagement

Build and maintain relationships with internal and external stakeholders
Manage client query processes and ensure that queries are tracked, accurately resolved and used as a mechanism to improve client service and business processes
Provide assistance to learners and monitor progress
Schedule and manage learner and mentor sessions

Bursary Management

Coordination and payments of bursaries
Receive departmental bursaries for clients ensure documents are completed correctly and documents attached.
Verify the invoices and process the payments
Ensure documentations and allocation of payment to Institutions and documents has been signed off
Ensure the remittance is sent to the staff as proof of payment.
Track the staff results and follow correct claw back process
Work closely with payroll to ensure clawbacks are in place and actioned

Reporting

Ensure all skills development data is accurate and sufficient
Ensure the BBBEE toolkit is updated on monthly basis
Maintain training data for BBBEE verification
Assist with the skills Audit (i.e. ID copies, certificates and other related documents).
Ensure all supporting documents are provided as requested by the Auditor (BBBEE)
Maintain statistic on learnerships, Internships, TVET WIL, skills Programmes and other training projects

Administrative Support

Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings
Support the flow of information within the department, ensuring that matters requiring attention are handled speedily.
Ensure learner records and admin files are kept in order and easily accessible.
Collate, compile and distribute documents to the required standards within defined time-frames.
Attend to ad hoc departmental matters.

Competencies

Strong communication skills (verbal and written)
Possess excellent command of the English language
Strong analytical and technical skills
Excellent planning and organisational abilities
Ability to cope with pressure and deadlines in a fast-moving environment
Ability to adapt easily to change
Meticulous with strong attention to detail and accuracy
Ability to work in a team, with the willingness to put in extra effort and time when the team is under pressure

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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