Fleet Administrator

SUMMARY:
Phakisa Holdings has a Fleet Administrator position available in Wadeville Germiston 

Purpose of the position:
To manage all workshop operations in the region, ensuring fleet roadworthiness, preventative maintenance compliance, rapid breakdown recovery, and optimal availability of vehicles for transport execution. The Workshop Manager ensures cost-efficient repairs, parts inventory accuracy, and full SHEQ and regulatory compliance

POSITION INFO:
Key Responsibilities

Preventative & Corrective Maintenance

• Plan and execute all preventative maintenance schedules (OEM and in-house standards)
• Authorise corrective repairs for breakdowns, faults, and inspections
• Track repeat failures and investigate root causes for critical mechanical issues

• Monitor workload allocation and daily throughput of the workshop floor
• Supervise vehicle turnaround time for all job cards and prioritise critical assets
• Enforce repair quality standards and maintain job card discipline

• Manage stores inventory for fast-moving and critical spare parts
• Validate all parts issues, returns, and stock adjustments
• Coordinate with procurement for stock levels and supplier SLAs

• Ensure vehicle roadworthiness certificates, brake tests, and licence renewals are up to date
• Maintain workshop SHEQ compliance: oil handling, PPE, hazardous materials, fire compliance
• Prepare workshop for audits, COID cases, and insurance inspections

• Track workshop cost per repair, labour efficiency, and parts usage rates
• Monitor vehicle downtime and submit RCA reports for prolonged outages
• Provide weekly repair logs, performance stats, and cost summaries to RGM

• National Diploma in Mechanical Engineering or Automotive Technology
• Red Seal or Trade Test: Diesel Mechanic (mandatory)
• SHEQ, Workshop Safety, and Inventory Control certifications preferred

• 6–10 years in fleet maintenance, 3+ in supervisory or manager role
• Familiar with heavy commercial vehicles and secondary distribution fleet maintenance
• WMS/Maintenance Software (e.g., SAM, FleetOps, SAP PM)

• Technical diagnostics and repair scheduling
• Workshop floor supervision and labour planning
• Inventory and stores management
• IR experience with artisan and workshop bargaining staff

• National Diploma in Mechanical Engineering or Automotive Technology
• Red Seal or Trade Test: Diesel Mechanic (mandatory)
• SHEQ, Workshop Safety, and Inventory Control certifications preferred

• 6–10 years in fleet maintenance, 3+ in supervisory or manager role
• Familiar with heavy commercial vehicles and secondary distribution fleet maintenance
• WMS/Maintenance Software (e.g., SAM, FleetOps, SAP PM)

• Technical diagnostics and repair scheduling
• Workshop floor supervision and labour planning
• Inventory and stores management
• IR experience with artisan and workshop bargaining staff
• Incident analysis and audit readiness