Procurement Officer

SUMMARY:
Our client is looking for a Procurement Officer based in Kwazulu Natal.

POSITION INFO:
Key Responsibilities:
- Manage the stock control function related to Food & Beverage, including scheduling and receiving deliveries. Ensure back-of house stock is well-maintained, neatly packaged, and stored in designated areas. Declare and dispose of expired stock and minimise stock expiry.
- Oversee the issuing of back-of-house stock to front-of-house via the Restaurant Manager. Ensure all stock issued is recorded and signed for. Maintain accurate stock requisition registers and conduct daily stock reconciliations.
- Conduct month-end stock counts and random daily stock checks. Record all wastage and breakages accurately in ClubMaster. Investigate stock variances and take disciplinary action where appropriate. Submit variance reports to the Food & Beverage Manager.
- Monitor stock expiry dates regularly and rotate stock to minimise wastage. Ensure all wastage and breakages are disclosed and disposed of before service begins each morning.
- Monitor stock levels daily to anticipate needs and maintain appropriate levels. Obtain approval from the Food & Beverage Manager before placing orders. Liaise with suppliers to confirm order receipt and keep accurate records of all orders.
- Verify that received stock matches the quality and quantity ordered. Maintain accurate records of deliveries and report any discrepancies to suppliers for resolution.
- Follow the GRV (Goods Received Voucher) process for recording received stock. Ensure proper packaging and storage. Submit the GRV, signed order sheet, and supplier delivery note/invoice to the Club Accountant, and maintain accurate records.
- Ensure the company’s Cost of Sales (COS) targets align with SOPs, with a focus on cost analysis across suppliers.
- Facilitate monthly meetings between suppliers and the Food & Beverage Manager to review pricing and rebate structures.
- Prepare monthly sales reports for the Food & Beverage Manager for rebate tracking.
- Facilitate stock transfers in line with procedures, ensuring accurate recording and accountability for stock movement.
- Provide daily back-of-house stock reports, including issued stock, received/ordered/GRV stock, stock transfers, and disclosed breakages/wastages.

Minimum Requirements:
- Matric certificate with a degree of diploma in purchasing /procurement or related
- 5 years in supply chain management – specific to food and beverage
- Computer literate in MS Office / Clubmaster / GAAP or related.
- Valid drivers license