Senior HR & Finance Administrator

SUMMARY:
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POSITION INFO:

Finance Duties:

· Oversee daily administrative and operational activities to ensure the practice runs efficiently

· Manage and process all financial functions including budgets, salaries, creditor payments, and cash flow

· Ensure locums are paid accurately and on time each month

· Prepare annual and monthly budgets, and support year-end audit processes

· Handle statutory requirements including VAT, PAYE, and Workmen’s Compensation submissions

· Maintain accurate financial records, including stock control in preparation for audits

· Manage online banking, expense tracking, and monthly cost allocations (including branch-specific expenses)

· Review billing processes and perform checks to ensure accuracy and timely correction of errors

· Attend management and director meetings, ensuring follow-up and implementation of action points

· Update medical aid tariffs annually and ensure system alignment

HR and Staff Management:

· Oversee general HR administration, including contracts, staff queries, and employee records

· Manage leave processes and assist with staff scheduling where required

· Support recruitment activities and onboarding of new employees

· Address staff concerns, facilitate disciplinary processes, and promote a positive working environment

· Monitor team performance and assist with resolving conflict or operational challenges

Operations and Coordination:

· Manage procurement of medical equipment, office furniture, and other operational requirements

· Handle patient queries and complaints in a professional manner

· Capture and maintain stock records within the system

· Coordinate specialised medical administration where required (e.g. medical assessments)